Bachelor of Social Sciences

National Senior Certificate

Site Administrator

• Providing a wide range of general clerical duties such as filing, recording, photocopying, scanning, faxing, binding, minute taking, answering calls. • Assisting in new employee hiring and orientation process. • Compiling of monthly office cost and submitting it to the Site Manager. • Ordering and following up on materials for site. • Accurate and efficient data entry. • Responding to email and phone queries. • Receiving and capturing of delivery notes and invoices, then sending them to head office. • Recording and capturing of labour working hours from timesheets for payment. • Liaising with other construction companies, construction sites and subcontractors. • Diary management and arranging appointments, booking meeting rooms and conference facilities. • Managing and updating the site’s databases and lists. • Purchasing office furniture, stationery and groceries. • Handling and solving labour and clients’ issues and complaints. • Overseeing the maintenance of office facilities and equipment.

Secretary

• Maintained archive system for the division and dispose of obsolete records. • Captured, retrieved and collated data on various systems and create service orders and requisitions. • Arranged for the extension and signing of short and fixed term contracts for employees. • Processed all HR statistics required as well as requisitions/ service orders/ receipts and invoices via the relevant system applicable to the unit. • Monitored and controlled availability of adequate depot and site plant, equipment and vehicles. • Scheduled and allocated drivers/operators and control of inventories. • Responsible for maintenance and repair of depot building, site and associated grounds. • Monitored performance of external security staff and ensure compliance with depot and site requirements. • Establishment of good housekeeping and safety procedures at the depot, site and the implementation thereof. • Issued tenders and RFQ\'s, cognisant of engineering deadlines. • Evaluated tenders and RFQ\'s. Arranged bid clarification and adjudication. • Delegated tasks to appropriate team members. • Managed deadlines and progress across the team to ensure the project is delivered on time and within the allocated budget. • Collected and analyzed feedback from customers and other stake holders\' to assess their satisfaction and overall success of the project.

Project Administrative Assistant

• Provided administrative support on various construction projects for project managers, field engineers, supervisors, project team and various departments. • Responsible for typing, screening calls, responding to emails, receiving clients. • Responded and routed project inquiries that do not require the manager’s attention. • Organized and maintained files of project manager’s correspondence, records, followed up on pending matters. • Responsible for payroll of interns and casual staff. • Responsible for compiling, tracked and submitted vendor invoices for all project material and client project billing. • Oversaw activity related to office inventory including stocktaking, requisitions, placing and received orders. • Compiled all operation and maintenance manuals and other pertinent close-off documents for all projects. • Responsible for placing and tracking all upcoming bids on calendar, receiving, printing and issued certified drawings, submittals, blue prints and correspondences for all project bids. • Assisted in the tender bidding and adjudication process, solicit subcontractors, compile and maintain subcontractor data. • Performed background checks and due diligence on contracted and subcontracted employees working on the project site. • Coordinated and compiled minutes for weekly, program management, solutions review meetings.